Blog: invoicing & running a business
Practical guides on invoicing, VAT and running a small business.
What is an e-invoice?
"E-invoice" means different things to different people. Here is the difference between a PDF invoice by email and a true structured e-invoice.
What does invoicing software cost?
Pricing models for invoicing software vary more than you might think. Here are the most common models, and what you should actually compare.
What is a VAT number?
VAT numbers and company registration numbers are often confused. Here is what a VAT number actually is, what it looks like, and when you need it.
VAT on an invoice: how the calculation works
How is VAT actually calculated on an invoice, and what is the difference between a price including and excluding VAT? Shown with examples.
What happens if the customer doesn't pay the invoice?
An unpaid invoice is stressful but common. Here is a practical process, step by step, from due date to debt collection.
Invoicing software or Excel, what suits your business best?
Excel is free and flexible, but there is a point where it starts costing more time than it saves. Here is an objective comparison.
How to create an invoice online, step by step
Creating an invoice online only takes a few minutes once you know the steps involved. Here is the whole process, from customer details to a sent invoice.
Free invoicing software or a paid plan, what should you choose?
Is free invoicing software enough, or should you pay for a subscription right away? Here is how to think it through.
Invoice template or invoicing software, what suits your business?
A free invoice template in Word or Excel works at first, but where is the line where you actually need real invoicing software?
Swedish VAT: 25, 12, and 6 percent, what applies to what?
Sweden has three VAT rates: 25, 12, and 6 percent. Here is a simple overview of what typically falls under which rate.
What is reverse charge VAT and when does it apply?
Reverse charge VAT confuses many small business owners. Here is the principle explained, along with the most common situations where it applies.
Invoicing within the EU: what do you need to know?
Invoicing customers in other EU countries differs from domestic invoicing, especially around VAT. Here are the basics.
Invoicing individuals compared to businesses
An invoice to a private individual differs in a few concrete ways from one to a business. Here is what to keep in mind.
Invoicing for limited companies (AB): what applies?
Invoicing as a limited company (AB) differs from a sole trader in a few important ways. Here is what actually needs to be on the invoice.
How long must you keep invoices and bookkeeping records?
Swedish bookkeeping law sets requirements for how long you must keep invoices and accounting records. Here are the main rules, in plain language.
Invoice or estimate, what is the actual difference?
Estimate and invoice are often used interchangeably, but they carry very different legal and practical weight. Here is the difference, and when to use which.
What is an OCR number and how does it work?
The OCR number is a payment reference that lets an incoming payment be matched automatically to the right invoice. Here is how it works, and when you actually need it.